Frequently Asked Questions

On the Students tab, you'll find all the options for student management. When you go to this tab, you will see a table with an overview of all students for the portal. For each record you can see some basic information - first name, last name, email, and status. The status tells us whether a student has already activated their account (Active) or not yet (New).

Another important item in specific records is the Actions column icon, which allows you to display a pane with student details.

In the Edit Student pane, on the General tab, you can see information stored about the student that you can add to or change. On the second Email History tab, you can see a list of emails that have been sent to the student. You can search through emails using the available search box, or filter emails based on whether they've been read or not.

If you go to the Students tab, you'll also see a pane with each option for available actions.

To use the options offered in the pane, you need to select the students (if it is an action related to an existing student) to whom the action should be applied, then click on the desired action.

This option opens a pane for adding new student data.  Fill in First Name, Surname and E-mail. The email serves as the primary identifier of the student. The Default Language is also marked as required, but if it is not filled in, it will automatically be filled in with the primary language of the portal.

If you have already created some groups, you can assign groups directly when creating a student. If courses are set for automatic assignment for the group, they will be assigned immediately. However, the system will ask you if you want to assign courses from groups to students. By default, the List Student option is also checked, which will send the student a welcome email inviting him or her to activate the account. If for any reason you don't want to send this email right away, you can uncheck this option. Alternatively, you can edit the template first. The field Company and External student ID are also available for the student.

Just click the Save button to finish creating the student. If The List Student option has been checked and emails are enabled in notification settings, an invitation to the portal will be sent directly.

With this option you can add multiple students at one time and assign them to courses and groups.  To import students, just download the Microsoft Excel spreadsheet. Download the template, fill it in, and then paste it into Upload Template.

When you download a template, you can choose whether you want only a basic template with fields for first name, last name, email, and group, or whether you want to add fields for titles and default language (Include Student Details) or products (Include Products).

Before uploading and thus creating students, you can still determine whether you want to List Students and whether you want to assign them courses directly if they belong to a group. Both options are activated by default.

On selecting this option, a pane opens where you can assign courses to the selected students. Just find the course you want in the list of available courses and click the Add button to add the course to the list of assigned courses (the course is not yet assigned to students). You can set the length of the license for each course. After you have added all the courses one at a time, just click the Assign button. At this point, students are assigned all courses added to the assignment list

Used to activate deactivated students.

Used to deactivate a student or students.

Deletes the selected student or students.

Use this option to add a student or multiple students to available groups. Selecting this option opens a window where you can select available groups. You can choose to directly assign courses related to the groups, and then click Save to confirm the options.

Use this option to remove students from the group to which they are assigned. Selecting this option opens a window where you can select which groups you want to remove students from and click Delete. When students are removed from groups, the courses assigned to them by the groups are also removed.

Use this option to send emails to students based on available templates. Just select the template you want from the list and click Submit.

Groups are used for grouping students into logical units. Groups are useful if you need to assign courses to all students in the group.

At the top of the list, located at the top of the page, you can see several controls.

Use the plus button inside the circle to add new groups. The Add Group pane opens, where you enter a group name. You can also set whether a group should be linked to another group in the Parent Group field. Or you can specify whether the supplied groups can be assigned to students (Allow users) or other subgroups (Allow Groups).

Use the Trash icon button to delete existing groups. Just mark the group or groups you want in the list and then click the button. After confirmation, the groups will be deleted.

Use this button to display all subgroups at once, so you do not have to be manually expand them one by one.

Use this button to collapse all subgroups below their parent group to hide them.

In the group list itself, there is a button for editing an existing group.

Click to open the Edit Group pane. On the General tab, you can edit the same information as when you created the group, i.e.: Name, parent group, allow subgroups to be added, or allow students to be added.

On the second tab, Courses, you'll find options for adding and working with courses added under this group.

To add a course, just select the course you want from the available list and click Assign Now. When adding a course, you have the option to set how long the course license should be valid or whether it should be directly assigned to students added to the group. This setting is just below the tutorial pop-up menu.

Select the course you want to remove from the list, then click Remove Course. Removing a course from a group removes it from all students in that group.

Mark the course you want in the list, then click Change Subscription Length to open a pane where you can adjust the length of the subscription (license) that will apply to the courses when they are assigned to students.

If one of the courses has been set not to be automatically assigned to new students, you can use this button to change it. Just mark the course you want and click Activate automatic course assignment.

If there are any courses you don't want to be automatically assigned to new students, you can use this button to turn off this feature. Just mark the course in the list and click Deactivate automatic course assignment.

Use this button to assign all courses added to a group to all students belonging to that group.

When you go to the Groups tab, a pane opens with other possible actions.

To use the options available in this pane, first select the students you want to apply the action to then click on the required action.

After selecting a group or groups and clicking on this option, the Assign courses to students in the group pane will open.

Here, in the list of available courses, select the required courses one by one and click the Add button to add them to the list in the Courses section. After selecting all the required courses, click the Assign button at the bottom of the pane and the courses will be assigned to the students.

Use this option to send emails to students based on available templates. Just select the template you want from the list and click Submit.

On the E-mail Templates tab, you'll find the management and settings for the emails you send. This is divided into three parts - Email Templates, Email Settings, and Email History.

Here you will find tools for working with e-mail templates, editing them, and formatting the body of a message.
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Templates are divided into two types.

The first type is System Templates. They are marked with the robot icon. You can change these templates at your discretion, but you can always restore them to their default state by using the Reset Template button. System templates cannot be deleted. They are essential for the proper functioning of the portal. Always make changes to these templates with caution.

The second type is User Templates. You can create these templates as needed by using the Add Template Type button.

Another option is to set languages. Here you can see all the language variants that are currently active on the portal. By switching them, you can view language variants of the email. The email template and its language variant are sent to students according to the language set in their profile. If the language is not set for the student, the template is sent in the primary language of the portal.

An important function is the Insert template button.

This button opens a window for inserting placeholders to automatically fill in data for a specific student, course, etc. For example, %StudentFullName% inserts the full student name into the email.

The first item Info e-mail from is where you can edit the email from which you will send email notifications to users. WARNING, if you want to use a domain other than   @scormium.com, consult with IT in your organization and contact Sense4code - these emails could be evaluated as SPAM! You can edit the part before @ as you like.

The contents of the Products tab are divided into three parts - Products, Product Categories and Product Tags.

On this tab you have an overview of all available products (courses). In the main section of the tab, you can see a list of available products with some basic information in each column. This information is: product name, assigned code, rating, number of comments and the person responsible.

Other important items are icons in the Actions column that allow you to edit products.

In the first column of the list (without a heading), there is a button to expand the product. When you click the arrow button, a list of all students assigned to the course opens, with basic information about the student and the status of their licenses.

Above the student table, you have the option to remove courses from students or adjust the length of their licenses.

The first Edit Product button opens the Edit Product pane where we can see more detailed information. We can edit products here.

In addition to the information already displayed in the product list on the General tab we can see, for example, the product category, the tags set, the assigned image, and the product description. Messages enabled allows you to specify whether the option to contact the responsible person and request support for this product should be active.

The Expiration date and Content check date items allow you to set the dates when the notification will be sent to the users responsible for checking the course content and, if necessary, decide whether the content is up-to-date or not. The course description is then displayed in the Academy view.

On the Responsible Users tab, we see a list of all responsible persons. We can add individuals to the list by selecting from the menu and clicking Add. We can remove them by tagging the person by clicking Remove the responsible user.

This option is used to insert new products into the LMS. Click to open a pane of the same name where you can upload SCORM packages to create a new product. Products in SCORMIUM LMS can also be created in SCORMIUM Studio and then sent directly to SCORMIUM LMS.

You can recognize the courses recorded in this way by the cloud icon after the course name.

The great advantage of all courses created in SCORMIUM Studio is that after editing the course in the Studio, the course content will be updated automatically. Therefore, there is no need to re-import the package as with third-party packages. All courses created in SCORMIUM Studio are so-called MiniSCORM packages - so even if you export a package from the Studio in SCORM format, its data will lie in the cloud and when editing the course, the content will be updated automatically, no matter what LMS the course is recorded in. SCORMIUM LMS and SCORMIUM Studio are automatically linked. Courses created in Studio can be easily uploaded directly to LMS from Studio.

For re-importing a package, use the circular arrow icon.

If you re-import the package, the package is updated. Students will see updated content and won't lose their study history.

Use this option to assign products (courses) to students. After you mark products in the list in the main part of the screen and click this option, the Assign Courses to Students pane opens.

Here in the student list, select all students to whom you want to assign courses, and then click Add to insert them in the Students section. Use the Set Subscription Length option to adjust the length of the license that will be assigned to students.

Selecting this option changes the list of products in the main part of the screen to a list of product categories. Use the controls above the list to add or remove categories.

ClickIng Add category opens the pane where you can fill in the basic information about the category. It is important to fill in the Category Name and Localization for each portal language, while the description and image are optional. The category image is displayed in the Academy view.

To delete a category, first select the category you want in the list, and then click Delete Category.

The Actions button in the list column is used to edit existing records. Click to open the Edit Category pane, where you can change category information.

The Create Learning Path option is available in the sidebar of the Products section. After you select it, the product information pane opens. This includes: product name, category, estimated time, description, and more.

When you save it, you will be redirected to the detail of the study path, where you can insert individual courses or groups of courses one at a time.

For each step of a learning path, you can set whether the step is mandatory or, for example, if it must be completed within a specific period.

The contents of the Report tab are divided into two parts - Reports and Charts.

When you save it, you will be redirected to the detail of the study path, where you can insert individual courses or groups of courses one at a time.

The reporting tool in LMS allows you to view and filter information about students, groups, lessons, etc. You can very easily define the views you are interested in and save these as named filters.

The oage content is divided into three parts - the section with saved filters, the Report definition, and the results table.

At the top of the results table are options for creating filter templates.

The + button allows you to save the filter to a new template. After clicking it you can name the template for better orientation. The second button, Update, saves any changes to the currently open filter template.

Saved templates are available on the tabs at the top of the section. Just click on them and their settings will load.

In the menu, you will first find the Rows option. Here you specify what information you want to group into rows. Options are groups, students, courses, lessons and tests. You can set the row order as you need. For example, you can choose courses and see which students are studying these courses. Or you can put students first and then courses so you can see specific students and all their courses, etc. Reporting offers you a wide range of options for displaying information, through a user-easily controllable environment.

The next menu Columns determines what information you want to display in columns. Options are expiration, status, study time and course. Some data is displayed automatically. For example, users automatically see their last login and the number of courses assigned in columns. For groups, the number of users in the group, and so on.

The Filter menu allows you to define specific students, groups, or courses you need to filter.

The final Time Range option determines the period in which the activity took place.

Below the filter menu is a table with results corresponding to the set parameters. Each result category is set up in Rows and Columns according to how they were ordered in the filter.

If we select groups first and then students, the table will look like this:

Groups appear first, and when expanded, we see all students belonging to that group.

However, if we select Students first and then Groups, the table will look like this:

In this case, a list of all students is displayed, and after expanding the student, we can see which groups they belong to.

Using the Export Content to PDF option, available in item detail, you can save the entire table as you see it on the web to PDF.

With this option, you can learn about the number of active students over a certain period, the total time spent studying, or the state of study of a particular student across all of his or her courses.

The content of the page is divided into four parts: filter, student login, study time and course statuses.

A button on the right side of the filter named Export to PDFs is used to download the page as it currently appears to PDF.

Here you can see a graph showing the number of students enrolled each month, according to the specifications set in the filter section.

Here, you can see a graph showing the number of hours studied according to the specifications set in the filter section.

In this section, you can see charts showing the percentage of courses studied, completed, or expired. When you hover over a specific pie, you'll see a detail with a specific number of courses.

In the Pick a value menu, you can choose to display information only about a specific student. .

On this page you will find an overview of all courses. You can see here what language variants are available and to which categories courses belong. Click the course name to go to the Modules page where you can see all modules belonging to the course.

In the Course List Actions column, you can continue to work with courses. You will find here, for example, the delete, edit or duplicate course functions, and also the publish function, thanks to which you can make the course available directly on one of your SCORMIUM LMS portals.

Clicking the Create New button above the kurz list on the right side of the window opens a page to add a new course.

Here you will first determine which category the course will belong to. From the Categories field where you have a list of all available categories, just select the appropriate option. Another item in the general section of the settings is the Certificate option. Here you can select one of the prepared certificates created in the portal settings that will be linked to this course.

Below this general section, you will find options for setting up a course corresponding to each language version. Here you set the name of the course, its description, author, and so on.

To edit a course, just click the Edit icon in the Course List Actions column, or click the icon in the language column for that course. This opens a page with course details where you can edit its settings. Not only the general part can be modified, but also the individual language versions.

To upload a course to the LMS portal, just click the Publish Course button in the Actions column of the course list.

Click Publish course to open a pane with a list of available portals. Here you can check which portal to publish the course to and in which language variant.

In order for the course to be published to the portal, there must be a link between the Studio and the LMS portal. If the course is already published to the portal, unchecking it in this list removes the course from the portal.

On this page you will find a list of all available languages for localizing your courses, along with the option to choose which of these languages will be set as default.

Clicking the Create Language button on the right side of the window above the language list opens the add language page.

Clicking the Create New button above the kurz list on the right side of the window opens a page to add a new course.

Here you can choose your desired language from the list of available languages You can use the text box available in the filter drop-down menu to find the language you want.

This is used for specific applications for automated import and licensing of courses from external sources.

Allows you to adjust the display of courses imported using channels.

1)
When using Scormium LMS = Publishcourse (Products – Courses)
Described in the "Publish course" walkthrough

2)
When uploading to another LMS = DownloadSCORM package (Organization – Contracts – Download)

If you need to insert courses into an LMS other than Scormium LMS, you can download then insert them into the LMS as you need. You can download your courses on the Contracts page located in the Organization section of the sidebar. Here, in the Actions column for an existing contract, select Download.

You will be redirected to a page where you can download all courses available for this contract. You have the option to download courses in SSCO or MSCO format, depending on the settings of the portal.

You can set which courses belong to a given contract in the details of the contract, which you can access using the Edit option. Here at the bottom of the page you will find the Courses option, where you can check all categories and courses that should fall under this contract. The second option is to check the Include all courses option.